New York City Medical Record Scanning & Shredding

Digitize & Archive Your NYC Office’s Documents with Ease!

Do you own a medical or dental office? If so, you know just how limited space can be and how much of it is used by your patients’ records. Although traditional paper filing systems are time-tested solutions, the technology to digitize documents and electronically archive them is here and better than ever! If you’re looking for a better way to maintain patient records, we can help!

For more than 45 years, Acro Photo Print Inc. has been on the cutting edge of document scanning and storage services. We’ve seen how this technology has developed over the years, and there’s a lot to be excited about.

We can attest that medical and dental practitioners who stick to paper-only patient and business records don’t know what they’re missing. If you’re looking to digitize your company’s files of any kind, don’t hesitate to contact Acro Photo Print Inc. to discover the solutions that will make a difference!

For more information about medical record scanning and shredding in New York City, call us at (929) 244-4322 now!

Scan Your Old Files & Store Them Online

Acro Photo Print Inc. can provide your business with the document digitization solutions it needs. We can rapidly scan patient files, company records, and any other important documents, churning out high-resolution digital documents in any format you need.

Consider the benefits that document digitization can provide your business:

Easy and fast access to important information
Freed up storage space and filing cabinets
Data security
Increased staff productivity
Environmentally friendlier business practice

In addition to these basic benefits, our Optical Character Recognition (OCR) technology makes it possible to search for text on scanned documents. This increases the speed and accuracy of finding exactly what you need and when you need it!

Once your files are all digitized, our experts can tell you more about your options to securely store them online and away from prying eyes!

Safely & Securely Shred Old Documents

Once you’ve decided to digitize your documents, it’s time to free up space in your office. Don’t toss those files in any dumpster, though! Your patient files and company records all contain extremely sensitive information that should never fall into the wrong hands.

The best way to prevent that from happening is to ensure that old documents are safely and securely shredded. Fortunately, this is a service that Acro Photo Print Inc. can offer should you wish to destroy your paper records after digitizing and storing them. When you shred sensitive documents with us, you won’t have to worry about data breaches or identity theft.

How Long Do I Have to Keep Patient Records?

Under New York law, health care professionals of all kinds are required to retain patient records (paper or electronic) for at least six years from the date of last entry. If a patient is a minor, doctors and dentists must keep their records for at least six years from the last entry and for one year after they turn 21.

If a patient is deceased, medical professionals must retain their records for at least five years from their death date.

What If I Close or Sell My Practice?

If you close or sell your practice, your obligation to retain patient records doesn’t automatically end. You must inform your patients that you’re closing your practice and retain all patient records according to law. If you sell your practice, it’s a good idea to make an agreement with the new physician to ensure they will retain your patients’ records as needed.

Why Choose Acro Photo Print Inc?

Expertise in Medical Record Management: With years of experience in the printing industry, we understand the importance of precision, confidentiality, and regulatory compliance.
HIPAA Compliant: Our processes are designed to meet and exceed HIPAA standards, ensuring your sensitive records are protected at every stage.
Efficient Turnaround: We pride ourselves on fast, reliable service that minimizes disruption to your operations.
State-of-the-Art Technology: Utilizing the latest scanning and shredding equipment, we deliver high-quality results that you can trust.
Tailored Service Plans: From small clinics to large hospitals, our scalable solutions fit the unique needs of your organization.

Dependable Medical Record Scanning & Shredding Services

If you need medical record scanning and shredding in New York City, our experts at Acro Photo Print Inc. are ready to assist you. We can provide the expert service you need to ensure that your patient records are properly scanned and digitally stored. If you’re digitizing your documents to free up space, rest easy knowing that you can easily and securely destroy paper files with ease.

Medical Record Scanning & Shredding FAQs

Q: What types of medical records do you scan?

A: We scan all types of medical records including patient charts, lab reports, imaging studies, and administrative documents. Our process is fully customizable to meet your needs.

Q: How do you ensure HIPAA compliance?

A: Our entire process—from secure transport to digital storage and shredding—is designed in accordance with HIPAA standards. We implement strict security protocols to protect your sensitive information.

Q: Can I choose which records to have shredded?

A: Yes, you have full control over which records are scanned and archived and which are slated for secure shredding. We work with you to ensure that all decisions meet your operational and compliance needs.

Q: How long does the process take?

A: Turnaround time depends on the volume and complexity of the documents. Typically, projects are completed within a few weeks. We provide a detailed timeline during the initial consultation.

Q: What happens to the shredded material?

A: All shredded materials are recycled in accordance with environmental regulations. We ensure that nothing is left behind that could compromise confidentiality.