Busy legal offices can generate quite a bit of paperwork. With case photos, copies of evidence and other documents, you might soon feel like your law office is drowning in paperwork. According to a recent survey, too much paper can reduce the efficiency of an office and cost the business more in the long run. Below are the benefits of your law office going paperless.
As one of New York’s premier printers for law firms, Acro Photo Print Inc. is always looking for new ways to serve our clients in creative ways. One of the services we offer is secure and organized archiving of physical files. If you have several filing cabinets devoted to closed cases and old files, or you waste time thumbing through physical folders, it is time to take your office into the 21st century.
Benefits of Digitalization
Digitalization has many benefits, and for law firms investing in digitizing records can save time, resources, and improve efficiency.
Quickly Access Case Files
A Gartner report found that employees waste 20-30 percent of their work week managing physical documents and searching for info. When your office is digital, you are able to quickly access any case file in your database. With proper organization, you may even be able to search thousands of files by simply typing in a keyword.
Retrievable Files Even If Disaster Strikes
Most people do not want to think about the possibility of disaster but part of being a savvy business owner is always being prepared. With a paperless office, you have the ability to back up your information on external hard drives and other server systems. This way, if disaster does strike, your files are still retrievable.
If you are concerned about losing files to malfunctioning equipment, we can even back up your files to a secondary storage device, so if one fails—less likely with today’s technology—the other one can seamlessly take its place.
Reduce Cost
Imagine the amount of money your office spends on paper every year. Now take that number and cut it in half. By not being forced to photocopy files every time another team member needs to copy, you significantly reduce the amount of paper consumption.
Archive Content
More importantly, digital filing offers a level of organization and accessibility that you cannot get with physical files—even with a highly-trained office manager. Need a document from 1997? Simply search for the title of the document you need and the year. Need a medical file from a case you closed a decade ago? Find the case folder and get the file in less than a minute.
What Can Acro Photo Print Do for You?
- We scan all of your old documents.
- We export them to any format you need: DVDs, flash drives, hard drives, etc.
- We make all old files highly organized and easily searchable.
- We destroy all physical files for maximum security and privacy.
The advantages of a digital filing system cannot be overstated. If your firm has been spending money on storage for your case files for the sake of accuracy and good recordkeeping, a digital approach provides everything you need for a fraction of the floor space. Terabyte hard drives are more stable and only one is necessary for every document in your firm’s history.
Our company has been servicing this community for over 40 years, and has become an industry leader. Contact us today for more information.